Create professional quotes online in minutes
Generate polished quotations with your branding, send them by email or download as PDF. Multi-currency, automatic tax calculation, and one-click conversion to invoice.
Create a quote freeMy Company
123 Business Ave, New York
FAC-2026-001
Total
19,800.00 USD
Everything you need to quote with confidence
From quotation template to signed deal, our platform covers the entire quoting workflow for freelancers, agencies, and businesses of all sizes.
Professional quotation templates
Choose from polished, business-ready quotation templates. Add your logo, company details, and payment terms to create quotes that win clients.
Automatic tax calculation
Set your tax rates (VAT, GST, sales tax) and let the tool handle the math. Supports multiple tax rates per document and tax-inclusive or tax-exclusive pricing.
PDF export and download
Generate high-quality PDF quotes ready to share with clients. Every document is professionally formatted with clear line items, totals, and your branding.
Send quotes by email
Email your quotation directly to clients from the platform. Track when they open it and follow up at the right time to close the deal.
Convert quote to invoice
Once your client accepts, convert the quotation into a final invoice with a single click. No need to re-enter any information.
Multi-currency support
Create quotes in USD, EUR, GBP, CAD, AUD, and dozens of other currencies. Ideal for international businesses and cross-border transactions.
Online quotations: the complete guide for businesses
What is an online quote and why does it matter?
An online quote (also called a quotation or estimate) is a formal document that outlines the price, scope, and terms of a proposed product or service before the buyer commits. Unlike a verbal estimate, a written quotation creates a clear record that protects both parties. For businesses operating internationally, a professional quotation demonstrates credibility and helps clients compare offers with confidence. Creating quotes online saves time, reduces errors, and allows you to respond to opportunities faster than competitors still relying on spreadsheets or word processors.
Key elements of a professional quotation
A well-structured quotation should include your company name, address, and contact details, the client's information, a unique quote number for tracking, the date of issue and an expiration date, a detailed description of each product or service, unit prices and quantities, applicable taxes (VAT, GST, or sales tax depending on your jurisdiction), the total amount in the agreed currency, payment terms and accepted methods, and any relevant terms and conditions. Our quotation template includes all of these fields by default, so you never miss a critical detail.
Quote vs. estimate vs. proposal: understanding the differences
These three documents serve different purposes. An estimate is an informal approximation of costs, often given verbally or in a brief email. A quote (quotation) is a more formal, binding offer with specific prices valid for a defined period. A proposal is the most detailed of the three, often including project methodology, timelines, team qualifications, and pricing. For most product sales and straightforward services, a quotation strikes the right balance between detail and speed. Our platform lets you create all three, starting with a quotation and adding detail as needed.
How to write a quotation that converts
Winning quotes are clear, detailed, and timely. Start by understanding the client's needs thoroughly before quoting. Break down your pricing into understandable line items rather than presenting a single lump sum. Include a validity period (typically 15 to 30 days) to create a sense of urgency without pressure. Add your payment terms upfront to avoid surprises later. If possible, offer options at different price points to give the client flexibility. Finally, send the quote promptly while your conversation is still fresh in the client's mind. Our tool helps you accomplish all of this in minutes.
International quoting: currencies, taxes, and compliance
When quoting clients across borders, currency selection matters. Always quote in the currency your client prefers or the one agreed upon in your negotiation. Be transparent about whether prices include or exclude taxes, and specify which tax regime applies. In the European Union, businesses must display VAT separately. In the United States, sales tax rules vary by state. In Australia and New Zealand, GST must be clearly stated. Our platform supports over 50 currencies and lets you configure tax settings per client or per document, making international quoting straightforward.
From quotation to invoice: streamlining your sales workflow
The quotation is the first step in a sales cycle that typically follows this flow: quote, acceptance, purchase order, delivery, invoice, and payment. Managing this chain manually leads to data entry errors and delays. With our platform, you create the quotation once and then convert it into an invoice, delivery note, or receipt with a single click. All the client information, line items, and pricing carry over automatically. This seamless workflow saves time, improves accuracy, and gives you a complete audit trail from initial quote to final payment.
Frequently asked questions
Everything you need to know about creating quotations online.
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