Create your proforma invoice online in minutes
Free proforma invoice generator for international trade. Professional pro forma invoice templates with Incoterms, HS codes, multi-currency support (USD, GBP, EUR) and customs-ready fields. Generate, download PDF and email your invoice proforma instantly.
Create my proforma invoiceMy Company
123 Business Ave, New York
FAC-2026-001
Total
19,800.00 USD
0
Proforma invoices created
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Businesses worldwide
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User satisfaction rating
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Everything you need for professional proforma invoices
Proforma invoices, commercial invoices, quotes, payment receipts, purchase orders and delivery notes — all your international trade documents in one platform with customs-ready fields and multi-currency support.
Proforma invoices for international trade
Generate pro forma invoices that meet customs requirements worldwide. Include Incoterms (FOB, CIF, EXW, DDP), HS tariff codes, country of origin and declared goods value in USD, GBP or EUR.
Quotes and estimates
Prepare detailed quotations for your international buyers. Convert any accepted quote into a proforma invoice or final commercial invoice without re-entering data.
Payment receipts and confirmations
Issue payment receipts for advance payments, wire transfers and letters of credit. Track partial payments against proforma invoice amounts with automatic balance calculation.
Packing lists and delivery notes
Attach packing lists to your shipments with weight, dimensions and carton counts. Delivery notes reference the original proforma invoice number for seamless logistics tracking.
Purchase orders
Create structured purchase orders with line items, delivery schedules, payment terms and shipping instructions. Link each PO to the corresponding proforma invoice for a complete audit trail.
Multi-currency tax and duty calculations
Automatic tax calculations for VAT, GST and sales tax across jurisdictions. Support for zero-rated exports, reverse charge mechanisms and duty-free zone transactions in any major currency.
Your proforma invoice in 3 simple steps
No complex setup or learning curve. Your first professional pro forma invoice is ready in under two minutes.
Sign up in 30 seconds
Create your free account with your business details, logo and bank information. No credit card required to start generating proforma invoices immediately.
Choose your document type
Select proforma invoice, commercial invoice, quote, payment receipt, purchase order or delivery note. Fill in line items, Incoterms, currency and payment terms in a guided form.
Export or send directly
Download your proforma invoice as a professional PDF or email it straight to your buyer. Documents are ready in under two minutes with all required trade fields included.
What document would you like to create?
Choose the document type and get started in seconds. All templates are compliant and professional.
Proforma Invoice
Create a commercial preview before the final sale.
Create nowQuote
Send a professional quotation to your clients.
Create nowInvoice
Generate an invoice compliant with international standards.
Create nowPayment Receipt
Confirm the receipt of a client payment.
Create nowDelivery Note
Accompany your shipments with an official document.
Create nowPurchase Order
Formalize your orders with suppliers.
Create nowWho uses proforma invoices?
Exporters, importers, freelancers, manufacturers and freight forwarders rely on proforma invoices to initiate international transactions, clear customs and secure financing.
International exporters and importers
Create proforma invoices for customs declarations, letters of credit and advance payment requests. Include HS codes, Incoterms, country of origin and declared value in the buyer's preferred currency.
Freelancers and consultants
Send professional pro forma invoices to international clients before starting a project. Clearly outline scope, deliverables, payment terms and currency to avoid misunderstandings across borders.
Manufacturers and wholesalers
Issue proforma invoices for bulk orders with detailed line items, unit prices, packaging specifications and shipping estimates. Convert accepted proformas into final commercial invoices with one click.
Logistics and freight forwarders
Generate proforma invoices that freight partners and customs brokers can use for pre-clearance. Attach packing lists, certificates of origin and shipping marks directly to the document.
Why choose our proforma invoice generator?
A complete platform built specifically for international trade documentation.
| Fonctionnalité | Invoice Proforma | Generic tools |
|---|---|---|
| Proforma invoices with Incoterms | — | |
| HS code and customs value fields | — | |
| Multi-currency support (USD, GBP, EUR, CAD, AUD) | — | |
| Quote to proforma to invoice conversion | — | |
| Packing lists and delivery notes | — | |
| Professional PDF export | ||
| Direct email sending | — | |
| Payment receipt tracking | — | |
| Free with no time limit | — | |
| International tax and duty calculations | — |
Trusted by businesses on every continent
Thousands of exporters, importers and freelancers worldwide use our platform to create proforma invoices for international trade.
“We send proforma invoices to buyers in the Middle East and Asia every week. This tool handles Incoterms, HS codes and multi-currency totals perfectly. Our customs clearance times have dropped significantly since we started using it.”
James W.
Import-Export Director — London, United Kingdom
“I needed a simple way to send pro forma invoices to international clients before collecting payment. The PDF export looks professional, includes all the trade details my clients need, and I can email it directly from the platform.”
Sarah K.
Freelance Consultant — New York, United States
“Managing proforma invoices for cross-border shipments between Canada and the US used to take hours. Now I generate them in minutes with the correct duty codes and CUSMA origin declarations included automatically.”
David M.
Operations Manager — Toronto, Canada
“As an Australian exporter selling to Southeast Asia, I rely on proforma invoices for every new buyer relationship. The multi-currency support for AUD, USD and SGD saves me from manual conversions and errors.”
Rebecca T.
Small Business Owner — Sydney, Australia
“Our procurement team processes dozens of proforma invoices from suppliers globally. Having a standardised template with Incoterms and payment milestones makes our approval workflow much faster and more reliable.”
Ahmed R.
Procurement Specialist — Dubai, United Arab Emirates
Proforma invoice: meaning, template and international trade guide
What is a proforma invoice? Meaning and purpose explained
A proforma invoice is a preliminary document sent by a seller to a buyer before goods are shipped or services are delivered. Unlike a commercial invoice, a pro forma invoice is not a demand for payment. Instead, it serves as a good-faith estimate that outlines the expected costs, quantities, descriptions and terms of a future transaction. The proforma invoice meaning in international trade is especially significant: customs authorities in many countries require a proforma invoice to assess import duties, process letters of credit and approve foreign exchange allocations. Whether you call it a proforma invoice, pro forma invoice or invoice proforma, the document plays a central role in cross-border commerce by giving buyers and regulatory bodies a clear preview of the transaction before it is finalised.
Proforma invoice vs commercial invoice: key differences
While both documents describe a sale, a proforma invoice is issued before the transaction is completed and a commercial invoice is issued after delivery. The proforma invoice states estimated values, expected shipping dates and proposed payment terms, whereas the commercial invoice records the actual amounts due. Customs authorities accept proforma invoices for pre-clearance and duty estimation, but they require a final commercial invoice for the official import declaration. Our platform lets you create a proforma invoice first and then convert it into a commercial invoice with one click, ensuring consistency across both documents and eliminating duplicate data entry.
How to create a proforma invoice for customs and international shipping
A proforma invoice used for customs clearance must include specific fields that general invoice templates often lack. These fields include the Harmonized System (HS) tariff codes for each line item, the Incoterm governing the shipment (such as FOB, CIF, EXW or DDP), the country of origin, the declared customs value and the currency of the transaction. Many countries also require the gross and net weight of the goods, the number of packages and a description that matches the HS classification. Our proforma invoice generator includes all of these fields by default, so your documents are accepted by customs authorities worldwide without modification.
Proforma invoice template: what to include for international trade
A complete proforma invoice template should contain the seller's and buyer's full legal names and addresses, a unique proforma invoice number, the date of issue and an expected shipment date. Each line item needs a product description, HS code, quantity, unit price and total value in the agreed currency. The document should specify the Incoterm, payment terms (such as advance wire transfer, letter of credit or open account), the shipping method and the estimated delivery timeline. Bank details for wire transfers, including SWIFT/BIC codes and IBAN numbers, should also appear on the proforma invoice so the buyer can arrange payment without requesting additional information.
Using proforma invoices with letters of credit and advance payments
Banks issuing letters of credit (LC) routinely require a proforma invoice as supporting documentation. The proforma invoice establishes the expected value, description of goods and shipping terms that the LC must cover. When the buyer's bank opens the letter of credit, the details are checked against the proforma invoice to ensure consistency. Similarly, when sellers request advance payment or a deposit before manufacturing or shipping, the proforma invoice serves as the formal basis for that payment request. Our tool generates proforma invoices that align with standard banking requirements, including fields for LC reference numbers and payment milestone schedules.
Multi-currency proforma invoices: USD, GBP, EUR and beyond
International trade involves transactions in many currencies, and your proforma invoice must reflect the currency agreed upon with the buyer. Our platform supports all major trading currencies including US dollars (USD), British pounds (GBP), euros (EUR), Canadian dollars (CAD), Australian dollars (AUD), Japanese yen (JPY), Swiss francs (CHF) and United Arab Emirates dirhams (AED). You select the currency when creating the proforma invoice, and all line item totals, subtotals, tax amounts and grand totals are displayed in that currency. This clarity helps buyers, banks and customs officials process the document without ambiguity about the transaction value.
Ready to create your proforma invoice?
Professional pro forma invoices with Incoterms, HS codes, multi-currency support and PDF export. Free, no commitment, ready in minutes.
Create my free proforma invoiceFrequently asked questions about proforma invoices
Everything you need to know about pro forma invoices, customs requirements and international trade documentation.