Create professional delivery notes and packing slips
Generate clear, detailed delivery notes with item lists, order references, and signature fields. PDF export, email delivery, and full order traceability.
Create a delivery noteMy Company
123 Business Ave, New York
FAC-2026-001
Total
19,800.00 USD
Delivery documentation done right
From shipment to signed receipt, our delivery note tool helps you document every delivery with precision and professionalism.
Clean delivery note templates
Start with a professional template designed for logistics. List every item being shipped with descriptions, quantities, and reference numbers for easy verification at the receiving end.
Link to orders and invoices
Connect each delivery note to the original purchase order and invoice. This creates a complete document trail that simplifies three-way matching and dispute resolution.
PDF and print-ready format
Download your delivery note as a crisp PDF ready to include in the shipment. The layout is optimized for printing, with clear item tables and space for a recipient signature.
Email to recipients
Send the delivery note to your client or warehouse before the shipment arrives. Give the receiving team time to prepare and verify items upon delivery.
Partial delivery tracking
Shipping an order in multiple batches? Create separate delivery notes for each shipment and track which items have been delivered and which are still pending.
Signature and confirmation
Include a signature field on the printed delivery note so the recipient can confirm receipt. This signed document serves as proof of delivery in case of disputes.
Delivery notes: the complete guide for businesses
What is a delivery note?
A delivery note (also known as a packing slip, dispatch note, or goods received note) is a document that accompanies a shipment of goods from the seller to the buyer. It lists the items included in the delivery, their descriptions, and quantities. Unlike an invoice, a delivery note does not typically include pricing information. Its primary purpose is to allow the recipient to verify that the correct goods have been received in the right quantities, and to provide a record that the delivery took place.
Why delivery notes matter for your business
Delivery notes are a critical piece of the logistics chain. They protect both the seller and the buyer by creating a documented record of what was shipped and when. For the seller, a signed delivery note serves as proof of delivery, which is essential if a payment dispute arises. For the buyer, it provides a checklist to verify the shipment against the original order. In warehouse operations, delivery notes help receiving teams process incoming goods efficiently, update inventory records, and flag discrepancies before they become costly problems.
Delivery note vs. packing slip vs. bill of lading
These documents serve related but distinct purposes. A delivery note confirms the items being delivered to the buyer and is typically signed upon receipt. A packing slip is similar but is usually tucked inside the package for the end recipient to check the contents. A bill of lading is a legal shipping document issued by the carrier (not the seller) that serves as a receipt of freight, a contract of carriage, and a document of title. For most domestic B2B transactions, a delivery note or packing slip is sufficient. International shipments often require a bill of lading as well.
What to include in a delivery note template
An effective delivery note should contain your company name and address, the customer's name and delivery address, the delivery date, a unique delivery note number, a reference to the related purchase order or invoice number, a detailed list of items with descriptions and quantities, the shipping method and carrier, any special handling instructions, space for the recipient's signature and date, and notes about partial deliveries if applicable. Our template covers all of these elements by default, ensuring a complete and professional document every time.
Partial deliveries and back orders
Not every order ships in a single batch. Partial deliveries are common when certain items are out of stock, when goods are sourced from different warehouses, or when the order is too large for a single shipment. In these cases, each delivery should have its own delivery note clearly indicating which items are included, which are pending, and the expected timeline for remaining items. Our platform makes it easy to create multiple delivery notes linked to the same purchase order, giving both you and your client full visibility into the fulfillment status.
Digital delivery notes and logistics efficiency
Paper delivery notes get lost, damaged, or misfiled. Digital delivery notes solve these problems by creating a searchable, permanent record of every shipment. You can email them to clients before the goods arrive, giving their warehouse team time to prepare. After delivery, you have an instant record for your files without scanning or manual entry. Digital delivery notes also integrate seamlessly with the rest of your document workflow: connect them to purchase orders, invoices, and payment receipts for a complete audit trail from order to payment.
Frequently asked questions
Everything you need to know about delivery notes and packing slips.
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